How to Conduct Death Verification in Japan

Medical Records

Believe it or not, but the fact of death is still considered to be sensitive information in Japan. It is not easy to obtain someone’s records of death.

Obituaries are only for celebrities or high-profile individuals. You will never find an obituary of ordinary people in papers.

Below is the checklist for the death verification investigation for insurance companies in Japan.

Sources Certificate Requirements Mail Order FYI
Family        
Neighbors        
Hospital Medical Certificate of Death Documents submitted to the insurance company No Could take 2 weeks
Medical Coroner’s Office Autopsy Report Documents submitted to the insurance company No When died outside hospital
Cremation Hall Certificate of Permission of Cremation No specific rule Yes or No Cremation hall, funeral Parlor and funeral service could be the same.
Funeral Parlor        
Funeral Service Certificate of Funeral Letter of authorization from the chief mourner Yes  
Cemetery       Could be same as temple
Buddhist Temple       Could be same as semetary
City Hall Juminhyo Residential Registry Letter of authorization from the claimant who was in the same household, hiring attorney, or documents submitted to the insurance company Yes  
City Hall Koseki Family Registry Letter of authorization from the claimant or hiring attorney Yes  
City Hall Certificate of Acceptance of Death Letter of authorization from the claimant Yes  
Paper Obituary     Only for celebrities
Online Articles       Only for celebrities

 

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