Pre-Employment Screening in Japan
by Japan PI
Verify Before Trust
If you are staffing an overseas office in Japan for the first time, you may have to rely on newly formed relationships, overly aggressive recruiters, untrusted sources, or word of mouth when hiring your first employees. This challenge is compounded in Japan since the best employees of most companies tend to stay with their current employer.
A common mistake of many foreign companies make is to hire an executive who expresses themselves well in English, but has a poor track record or no real abilities. Or worse, a record of deceit, falsehoods and a criminal record.
Primary Source Verification
Price Lists of Business Background Checks In Japan
FAQ’s On Employment Screening
No third party can obtain criminal records form the police no matter what reason there is.
The candidate himself/herself must obtain it for themselves by attending the police station or embassy physically.
Japanese Police are allowed to issue the Certificate of Criminal Records only for the purpose of immigration and employment at a foreign company by laws.
How To Apply For Criminal Records.
It is virtually impossible to obtain personal credit reports without using a confidential source. Still, you can make the candidate obtain it for himself/herself. A signed release does not work.
It is possible if we are provided a letter of authorization form the job candidate. For driving records, we must use a specific form of a letter of authorization which is designated by the motor vehicle bureau. A signed release does not work.
- Below will be the typical checks non-Japanese corporate clients need:
- Education checks
- Address checks
- Identity checks
- Credit checks
- Criminal checks
- Reference checks
- Media checks
Due to the strict privacy protection policy in Japan, most checks require not only a signed release but also other documents:
- A designated letter of authorization for each source (school, credit reporting agency, etc.).
- A copy of the certificate obtained from the source (school, license board, etc.).
Also please advised there are no exhaustive criminal checks and litigation checks in Japan because they are deemed as the state’s secret.
Police criminal records must be obtained by the candidate himself/herself by physically attending the police station with their fingerprint.
Litigation search is not available without providing both the names of the defendant and the plaintiff. Only the exceptions are supreme court records and some intellectual property cases which are publicly available.